Register for the Event

Act now

We anticipate that demand will be high and, at the request of attendees, places are limited.

Step One - Pay your deposit

Go to our store page HERE and pay your Guardians of the Flame deposit of £250. The full conference fee will be determined once venues are finalised. We anticipate that this will be known by the end of January 2026.

Our cancellation policy is as follows.

1. Full refunds, less a cancellation fee of £50, until 27th March 2026.

2. After March 27, since we will have paid a non-refundable deposit to various venues, refunds will be determined once a full accounting is done after the event. We must all share the burden of the non-refundable deposit.

Step Two - Book your hotel

Book your hotel room

This link will take you to the hotel booking page.

We have negotiated a special guest rate of £274.00 per night, which includes the new city tax of £11.04 per night. To get this rate, you need to apply the promotional code VTG2409 before you start to book. For the avoidance of doubt, you need to use this as a promotional code and NOT a voucher code.

• The booking link above will give you the screen in the first picture.

• Click the dropdown box that says “best available rate”, change the settings to match those shown in the second picture. Click the search button.

• If you want double occupancy, the rate of £294 will show (for the additional breakfast, since it is included in the rate)

• If you will be in the room alone, change the box to say 1 room 1 adult.

• Your screen should then look like the third screen, showing a rate per night of £274.00 as in the third picture.

• The special rate is only available for the dates of the event. Should you want to book additional nights, you will need to book these separately.